Currently showing posts tagged tools

  • Tips and Tools for 2017

    For the second year, I've put together a mixed list of things that have helped me beef up my freelance game in the areas of workflow organization, time management, health, and whatever else.
    (All 2016 recommendations like Blundstones and Mooncups are still solid!)
    Links are in the headers. Feedback and further recommendations are always welcome:

    Thinktank Custom Modular Belt System 

    I've been using the Thinktank Change-Up 2.0 and modular belt pouches for about 9 months now, and still love it - my back is grateful. Check out my review here. I find myself switching often from the shoulder-strap format during travel to the waist format when actually working, which I didn't expect to appreciate so much. 


    Awesome money exchange site for accepting payments in non-USD currencies without getting slammed with $50+ wire transfer fees. Simply set up a request, and the sender only needs to enter the outgoing bank details. No guarantees that you can convince your finance departments to agree to use it, unfortunately - but worth the shot! 


    Free Phone & Laptop app to protect your eyes from being burned out slowly over time by screens. Not really, but it'll supposedly help the effect that binge-staring has on your sleep pattern. Just make sure to remember to turn it off when you're editing images (please learn from my mistakes).


    It's an online service that will scan the internet for infringements, and fights for settlements with partnering legal outlets in a handful of countries (unfortunately not big infringement hubs like Vietnam, China, and Russia). It can take some time to initially comb through their matches and file the cases, but considering they have affordable account levels (there is a free tier) and only take 50% of any successful settlements, you don't have much to lose. It took about 7 months for my first successful case to come through, but the result made the wait worth it. It won't pay your bills but is nice extra cash here and there - just be prepared to be very patient.

    Free service that allows you to view all of your email subscriptions and batch unsubscribe. I do this about twice a year to purge anything new I've unknowingly been added to.

    Personal First Aid Kit

    After attending a full Hostile Environment and First Aid Training (HEFAT) course by Blue Mountain Group this year, I had the opportunity to refresh my emergency first aid skills since I last attended RISC Training in 2013. One of the important takeaways was having your own items to treat yourself at any given time, rather than solely focusing on carrying materials to treat others. In addition to my robust RISC-sponsored pack of items for working in conflict, I customized an additional smaller kit to travel with + keep in the seat of my motorbike in Bangkok. Includes a SAM Splint, RAT tourniquet, gloves, and various gauzes/bandages. And make sure you know your blood type!

    (Also, if you haven't been HEFAT trained, make it a priority! Frontline Freelance Register members can email or check the membership group for upcoming affordable/free training opportunities)

    CPJ Emergency Response Team For Journalists

    The Committee to Protect Journalists recently expanded their crisis support team and resources in a huge way. If you're a freelancer working in conflict, it's critical not only to have paperwork such as risk assessments, proof of life, and a comms plan in place, but also that you know who is and isn't able to support in case of crisis such as detention, kidnap, sexual violence, or death. Resource awareness is essential not only for yourself, but also for being able to be a good colleague as well. The regional contact list for this CPJ initiative is here - read up on make note! Other great freelance journalist emergency support funds is through the International Women's Media Foundation (IWMF) and Rory Peck Trust (RPT). Also, please consider donating to these initiatives!

    fotoQuote & Better Business Practices for Photographers Book

    I'm ashamed it's taken me this long, but this year I made a serious effort to up my confidence on copyright and contract fluency. After a real doozy of a bad experience earlier this year, I vowed to never again let myself get swindled by predatory contracts. Trust me - the amount of money that the fotoQuote program license ($149) and this highly-recommended Better Business Practices for Photographers ($25) costs is nothing compared to amount I've probably been losing by getting duped by bad contracts and under-quoting certain types of jobs. We owe it to both ourselves and our colleagues to work sustainably - this means to fully understand and be able to negotiate the contracts we are agreeing to, and knowing the industry-standard rates that match those terms.

    The Perfect Pants

    My years of holey H&M leggings are over - I've discovered Uniqlo's Dry Stretch Jogger Pants, and they are the perfect photographer's pants. Comfy, fitted, and breathable pants that are 10/10 for keeping covered, looking professional, and not suffering (too much) in tropical humidity. Also amazing for long flights.

    Instax Mini 90

    I always try to return prints to those I photograph, but it isn't always an option when it's a remote place. This is a great instant camera to carry around to give ethical 'thank you' tokens of appreciation. Also has a neat double-exposure feature. Batch order film by the 100 count on eBay to keep it around $.70 a print.

    Making a Private Instagram Account

    When Facebook became the Freelance Journalist's Newsroom, I had to taper off the personal nature of posts and shift towards a more professional feed. I shifted my personal need for a diary-like space, free of the pressure to be curated, over to Instagram - until that bloated into a business tool as well. Social media is an anxiety-inducing thing for me, pure obligation if I'm honest. I'm very aware of the benefits of being active on social media, but I'm increasingly seeking the space to just be a human past being ALL PHOTOGRAPHER ALL THE TIME. Last year, I finally gifted myself a private personal account, and it's really taken the edge off.

    Digital Security Measures

    I can't stress how important it is that every single journalist makes their digital security an absolute priority. If you've had this on the backburner like so many folks do, take it off ASAP. It's not just your data that needs to be secure, but you're also responsible for the contacts and data of your sources that you may be carrying. There's tons of online resources and easy apps to utilize quickly. A few helpful sites to get you started:

    Electronic Frontier Foundations Starter Tutorial 
    Electronic Frontier Foundation's HTTPS Everywhere Chrome Extension
    Dashlane Password Manager
    VPNs - Tunnelbear or Private Internet Access
    Adblock Chrome Extension
    More resources and suggestions here

    Western Digital 4 TB Drives

    While I await for the market to drop portable solid state drives down to a more civil price, standard drives seem to plumet in price late last year. Until I can afford a RAID system, I loaded up on a few of these 4 TB Western Digital drives for $120 a pop to eliminate the chaos of juggling a dozen smaller drives.

    Moo Cards

    You probably already use Moo, but if you don't: I've used these for a few years, and they just keep getting better and better. Also, their customer service is amazing. I've ordered both business cards and stickers, and anything I do through Moo is 10/10 for process, price, and quality. Use this link to save $15 on your first order.

  • Tips and Tools for 2016

    [Originally posted 6 Jan 2016]

    I prefer ‘goals’ to ‘resolutions’, and this year I’m aiming to beef up my freelance business game in the areas of workflow organization, time management, and health. I’m also going to start keeping a semi-regular blog for when the mood strikes, which is one of my to-do list scribbles that is far overdue.

    I’ll kick it off with a grab bag of 11 things that I’ve found beneficial to my workflow (and life-flow) that I want to share with anyone who might find them useful rolling into 2016 (links in headers):

    XpenseTracker App

    A $4.99 mobile app to take the stress out of assignment expenses. Seriously, this app is awesome. Keeping track of expenses and receipts (mostly scribbled scraps of paper from local taxis and cafes) is nobody’s favorite part of a job, but this really poofs the pain away. With endless configurations perfect for journalism assignments, you take photos of each receipt, log it in, and everything gets beautifully sorted at the end into a clean PDF to email off.  (Thanks, Jonah!)

    Silicon Power External Drives

    I’ve gone with a Lacie Rugged setup from the start, I’ve had enough nerve-wrecking issues with them that I’ve moved to Silicon Power drives. SP offers military grade ‘rugged’ drives for a fraction of the cost (I’ve heard due to their lack of advertising). A 2TB runs just over $100, and a 1TB for around $60. I’ve used two for a few years, and when one started lagging, I sent it in under their warranty and got all my data back two days later on a brand new unit. Couldn’t ask for better customer service. I have four now and swap my Lacies out with them when I have spare cash.

    IWMF’s Emergency Fund for Women

    Overall, there’s a undeniable lack of mental health support resources in the journalism industry, especially for freelancers. Last year, the wonderful organization IWMF has expanded their Emergency Fund for women who are struggling with trauma and seek financial assistance. I am very open about the mental health issues I’ve struggled with as a result of working in Egypt’s conflict scene as a woman, and this grant has been my lifeline to getting the help that I needed to heal and get back to working at my full potential. I can’t speak high enough of the IWMF’s professionalism and understanding around the issue of trauma, please share this resource with all of your lady colleagues!

    Time Out break app

    There’s been a few times this year that I’ve been editing or working for so long that I get eye strain or hand pain. The Time Out app has helped remind me to take breaks, get up and stretch, and avoid embarrassing millennial issues like laptop-induced eye and hand strain at 25...

    Google Flights &

    We all know that the online flight purchase experience is insanely behind the times. I’ve been surprised to find how many people haven’t heard that Google has a game-changing flight search engine now. It isn’t perfect, but when there’s a map with potential locations/prices for spontaneous adventures and a calendar of every day’s price (no more date-change-refreshing!), I’m a happy Mustard. I also use to broadly scout cheapest times of the year for different flightpaths with one click..


    Normally my to-do lists are scribbly post-it scraps of paper that end of getting blown off of my desk and under the couch. Trello is a free, simple project management interface that can be whatever you want it to be. I use it personally for my short and long term to-do lists and story plans. You can also add multiple people, so I have separate boards to manage projects that the photo collective I’m in or other groups are working on together. It’s the first bookmarked tab on my laptop and an app on my phone, so my lists and project notes are always with me and not under the couch. (Thanks John!)

    Better Back

    Yes, I’m recommending something for back support. I’m wearing it now as I type, and every other day I’m working from home. Better Back was a mega-successful Kickstarter targeted at the fleet of people that are sitting every day for work. My posture is lacking, and it doesn’t take very long when I’m out shooting with my hunky DM3 or sitting in front of a screen before my lower back starts whining. I might look like a dingus wearing it, but it’s my house and health and I don’t care. It runs for $59, which may seem steep, but considering the amount of time I’ve worn it and the positive impact it’s had (and will have in the long run), it’s one of those ‘I’m going to use this every single day’ things that I definitely found is worth it.

    Stop, Breathe, and Think app/website

    A self-care regime is critical for journalists covering traumatic stories, but unfortunately publication support for mental health resources is lacking and most freelancers can’t afford the care they sometimes need. The Breathe app is by no means is a fix-all, but I’ve found that it’s a very helpful (and free) audio meditation tool that can be added to your self-care approach to managing anxiety and stress. 

    Blundstone Boots

    I’ve been on a continuous hunt for both the perfect camera bag and perfect all-purpose footwear until this year. I saw an Instagram post by fellow Koan Collective member Alex Potter, who mentioned her beloved Blundstones as a trusted choice. After a ton of research, I finally got a pair of Blundstone 500s in London and have worn them almost every day since. They’ve been through Scottish Highland bogs, rainy bike road trips in Vietnam, dusty hikes in Myanmar, and a significant amount of tiger feces in Thailand. They’re comfortable and appropriate for working in the field in most climates, and can be dressed smart as well.

    Gura Gear Kiboko 22L Camera Backpack

    I’ve been through 3 camera bags over the past 4 years and all left more to be desired with combo of storage space/layout and back support. This year I decided to try the Kiboko 22L, and I’m pretty happy with it. It’s a bit bulkier than I’d like, but there’s plenty of space (no more seam-busting pack jobs), so many nifty pockets, and is much easier on my back for long hauls with the comfy straps and built-in waist support. I like the front butterfly access and how all of the bag’s zippers close together at the top for when I use a cable lock. This is my travel backpack that stays in the hotel. For day use, I throw fashion out the window for the sake of my back and use a Kata waist pack.

    Stock photo

    MoonCup (or The Keeper or DivaCup or Lunette or FleurCup etc etc)

    If this makes you uncomfortable, get over it. Having a vagina is expensive and can be a pain whether you’re in the field or out. Most journo ladies have a fun story of how they’ve run out of supplies in conservative or rural environments or got caught in other awkward or dodgy monthly predicaments. I’ll say it until I die: Menstrual cups are an absolute game changer. I made the swap 5 years ago, and I’ve spent a total of $30 since then, and it’s been a hugely positive lifestyle change. Zero hassle, zero surprises, zero environmental and health impact. It takes some getting used to, but once you do you’ll never have to worry about wasting packing space, searching the shelves, or makeshift hold-overs ever again. I’ll spare you the photo. (I’m a zealot and always down to answer questions for those who are curious to switch.)